Collaboration Tools: Free Apps for Project Management


Collaboration tools help teams to work on projects while staying in remote locations. These tools help us share ideas, track work progress, transfer files, and many other things.

There are many types of online collaboration tools and apps available for professionals, but most of them are paid.
Then again, they say all best things in life free; so we are also sharing a collection of absolutely free collaboration tools for team-based projects.

This post is a follow-up of the article we published a couple of days ago about satisfying remote clients. But, these tools are extremely useful not only for professionals but students as well. Students can use these tools to share their ideas and work on assignments/projects together.

This list includes the obvious, incredibly popular tools but also a few rare ones.

Free Collaboration Tools for Professionals and  Students


Trello uses a card-based system that allows you to sort and organize individual tasks. Basically this is a tracking tool that also allows sharing of files and folders.
You can add cards to columns, and for each card you can add a due date, write comments and assign tasks to colleagues.


Usually apps like Trello as so corporate style that they become so manager-friendly that they are no longer human-friendly. Trello is not like that. It has a very intuitive design that is made for people like you and me.


This is the premier tool for sharing files and photos. This is one of the most used collaboration tools of them all.


The best thing about Dropbox is its capability of moving data across platforms. Dropbox works on mobile phones, tablets desktops. It is a trusted application for cross-browser and cross-devices collaboration.

Dropbox also works across operating systems. It works on Windows, Mac, Ubuntu, Android, iOS and even Blackberry.

Yammer by Microsoft

Yammer is a hugely popular tool amongst corporate businesses. This tool allows managers to create a full-fledged social media that is limited to the organization only.


The final social media is much similar to Facebook. It allows all users to comment on it, share ideas, analyze, transfer files and so many other things.
If you have a large team, Yammer can be the ideal choice of tool for you.

Apps by Google Drive

This set of tools is the nectar of Google’s wisdom. These tools include online office suit, design and sketchup application and some other tools that help you create spreadsheets, documents, graphics and other dynamic data.

Google Drive

These are the tools we use. Yes, we at Designzzz use Google’s spreadsheets to collaborate with our staff. We have our writers and web developers situated in various corners of the world.


Skype and Google Hangouts are great when it comes to real-time collaboration. Skype is good with text based collaboration and free screen-sharing, while Google Hangouts are great if you need want to organize a video conference.
HipChat is a little a different.

HipChat is one of the best collaboration tools available for free

This is a cross-platform communication tool that allows you to create good old fashioned chat rooms. Chat room members can share photos, files, create more chat rooms, send private messages and so on. This is virtual meeting experience on its best.


Moxtra has only one package, and that is priced at 0.00 USD.
This tool is incredibly good looking, ideal for small teams but maybe not the best for large teams.


In the first look, it looks a bit like a chatting app but actually it is much much more than that.

It has all the important features of a collaboration tool, and it another great feature which is that it can pull data from your Dropbox, Google Drive or Evernote, no other app in this list does that.

Twoodo is a similar app. If you don’t like Moxtra, give Twoodo a try.


The world’s favorite note-taking app. I’m 99.99% sure that you already know this app inside out out so I’m not going to waste your time on describing its use. I just wanna mention here that Evernote has great powers when it comes to becoming a collaboration tool.

Online Storage for your files

You can share your notes with any Evernote user, and everyone uses Evernote.


We need to take the whole planet as a big wide village now if we want to be successful in business today. Collaboration tools help us do exactly that. They connect us to our colleagues all around the world and let us do more work without any headache.

If you need any further help regarding any of these tools, or anything else, please do comment.

And last but not the least, if you know any tool that we may have missed, please share it using the comments section below.

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  1. Meanu February 5, 2015 at 5:30 am

    Ayaz, Collaboration is the most important task specially if you are working on idea and team is from different parts of the world. We are using proofhub as our task management and collaboration software, It is free with basic features and you can add unlimited users. I thought I would share it with you, We moved to a paid plan last month

    1. Ayaz Malik February 9, 2015 at 10:40 am

      Hi Meanu,

      Indeed collaboration tools are very important in the global village.
      Also, thanks for sharing your experience of the collaboration tool with fellow readers.

      See you soon 🙂

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